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Information Technology System

Alexia Bradley

University of Phoenix, eCampus

December 26, 2018

Information Technology System

The new office located in Washington will require a properly organized information technology system for it to perform its function systematically. A good information technology system ensures that all the activities intended to be performed are well met, and all the organization functions are done accordingly. As the newly appointed information technology assistant project director I would input the five main type of information systems, and they include, management information systems, expert systems, and neural networks, information system, decision support system and transaction processing system(Eason 2014).  These are the main five types of the information system that I would recommend for the newly established office to use to facilitate swift movement of information and flow of activities.

All the above systems perform a different function in facilitating the flow of information in the organization. The management information system is used in collecting data from various departments in the organizationthese include all the transactional process that takes place and later this data is used in the formulation of reports which is later on used by managers after a careful review in making decisions in response to problems highlighted by the system. The information provided by these systems formulates a summary of all the wants and needs of the different sectors of the organization. Thus, all decisions made will help improve the efficiency of the company(Marchewka, 2014).

Expert systems and neural networks are a system that is used to provide knowledge-based information after carefully reviews all the data collected and analyzed. The system goes ahead and provides a recommendation of how to control different activities, make accurate decisions and diagnosis of all the problems that may arise during the working process. Neutral systems are used in fostering the way the brain of a human being can process information, learn about different aspects about specific departments in the organization and help in remembering all the information that has been recorded.

Transaction processing systems have its primary function of collecting all the information from the respective departments in the organization, processing, stores then afterward displaying the modified information to relevant stakeholders. This will be of aid because all the information in the organization will be able to follow a specific common channel of transmissions were all necessary changes will be made (Vaishnavi &Kuechler, 2015). Therefore, the resulting data can later be used to formulate reports of the organization records, e.g., the sales records when being presented to the head of finance for the budgeting process. The system comes in handy when it comes in producing reports of the employees’ wages and also helps in the billing process thus if the systems are incorporated errors that were previously encountered during provision of wages and salaries will no longer be a problem.

Decision support system mainly helps in facilitating the decision-making process because it provides an analysis of data that is relevant in coming up with various patent decisions. Before making any decision, it is advised that the decision makes should first have a careful review of all the relevant data and information concerning each department in the organization then after that one can conclude. The data and information help in identifying what is the common problem that affects or curbs the company from having a smooth operation. The system analyses the decision made then there afterward provides additional information and options that can be used to enhance the decision made(Liu & Wang, 2014). Thisimproves the quality of the decisions made by the managers and all the problems that previously curbed the organization from thriving will be eradicated. The organization, therefore, will have maximized its total output from a minimum input investment.

Information system performs a significant function of collecting data, store, and process it to provide the organization with substantial and meaningful information that is useful to the organization. The absence of such a system will make it difficult when it comes to obtaining relevant information be it from employees or the customers. The system encompasses data gathering information from different people in different segments in the organization or buyers from different geographical positions and provides data concerning their reviews and opinions of a particular product that the company is offering.

All the above systems work hand in hand to ensure the organization merges forward. There is one crucial system that facilitates all other systems, and without this system, the organization cannot move forward or experience a positive outcome, and this patent system is the management information system. Management information system helps the company to develop a good relationship with other organization both in the state and other organizations worldwide(Voogt&Resta, 2017).  A good management system ensures that all the decisions made are accurate meaning the decisions meet all the worker’s requirement this creates fairness in the organization. All the employees in the organization will increase the output regarding productivity for they will be working in an environment that upholds their rights and privileges. The system improved the company’s production, and quality of the produces being relayed to other people. Good management systems ensure it helps in marketing the company products and the company’s brand.

In case the system happens to experience a failure, it will alter all the activities that take place in the organization. Nevertheless, all the coordination of all the other systems will be disrupted because theyall rely on the management system to facilitate their proper functioning. This will have an adverse effect on the company because all the activities being performed will no longer be done in a coordinated manner rather everything will be done haphazardly because no rules will be there to adhere.

The system should be protected because it aids in providing necessary information that is used by managers to come up with appropriate decisions. The other main reason as to why the system should be protected is because it facilitates the formulation and amendments of rules made by the managers. Before the managers come up to a conclusion of how to provide a solution of a certain organizationalproblem they must first consult the system so that they can obtain the accurate information relating to the case identified thus it is important to secure the system to ensure the organization merges forward.

Reference

Eason, K. D. (2014). Information technology and organisational change. CRC Press.

Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.

Vaishnavi, V. K., &Kuechler, W. (2015). Design science research methods and patterns: innovating information and communication technology. Crc Press.

Liu, S., & Wang, L. (2014). Understanding the impact of risks on performance in internal and outsourced information technology projects: The role of strategic importance. International Journal of Project Management, 32(8), 1494-1510.

Voogt, J., Knezek, G., Christensen, R., Lai, K. W., Pratt, K., Albion, P., … &Resta, P. (2017, March). The International Handbook of Information Technology in Primary and Secondary Education: Part 2. In Society for Information Technology & Teacher Education International Conference(pp. 1082-1085). Association for the Advancement of Computing in Education (AACE).