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JOB DESCRIPTION – HIM Administrative Assistant

This is for the position of HIM Administrative Assistant. The Director of the Medical Record Department is who the secretary directly reports to.

Duties:

I am the receptionist and greet visitors and answer their questions or give them directions.

I answer the phones and transfer calls to the right person.

The Director dictates letters and memos for me to type. I type them and send them. I also type letters and memos from written copy.

When there are medical record committee meetings, I organize them. I order food, book the room, and copy the materials for the meeting. I also take the minutes and type them and get them to the committee members.

I take care of the mail and get it to the right person.

I help other employees with sending mail.

I set up appointments and meetings for the Director.

I deal with purchase order requests in the department.

I take care of office supplies, keep them organized, and order new ones.

I make sure the waiting area looks nice and the magazines are straightened and there is no garbage laying around.

I never give out confidential information to anyone.

I go to the staff meetings every week.

EDUCATION

High school diploma or the equivalent.

EXPERIENCE: 1-3 years secretarial experience in healthcare setting preferred.

SKILLS: 50-60 wmp

Electric typewriter skills

Detail oriented

Date: June 1990

Updated: July 1998

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