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Communication Plan to Implement a Project | Online Assignment Help

Create a PowerPoint presentation (7-10 slides) specifying the problem statement, stakeholders, proposed solution, timeline, and communication plan to implement the project. 

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Methodologies and Strategies, I will implement to meet the Goals

The methodologies and strategies used to implement a project in a hospital depend on the objectives and the risk one wants to take. The formulation of a strategy for the implementation of the project can be seen from two perspectives: Degree of propensity or aversion to change and Specific goal (Chapman, 2011). The Degree of propensity or aversion to change Typically follows three paths to which are: Implementation of an elementary version, Implementation in a single effort and Implementation with deployment. The Implementation of an elementary version Sometimes is said that it starts with the “out of the box” which means that the system is accepted as it is (“as is”) to then add, gradually, additional functions once the basic functions work and do it satisfactorily. On the other hand, Implementation in a single effort strategy is the most ambitious strategy which makes it is possible to propose different approaches, ranging from the implementation of isolated modules, which will gradually be linked to the legacy systems of the project until the implementation of the complete system. Finally, the Implementation with deployment or roll out is variant to both (Bakeev, 2010).

Business Functions that will be impacted by My Action Plan

The main responsibility of a project team is developing a plan and supervising the execution of the project, which will maintain relationships with external programmers (consultants), administrators and cooperative members. It will also impact business plans such as the human resource because the action plan must Determine all the tasks necessary to achieve each objective where fundamental human resources, capital and budget needs, express analysis of risks, training plans, pilot plan, and execution plan are put into consideration, and they involve human recourse. The action plan has to Define the duration and resources required for each task, and it also has to Determine and calculate the costs that will be used in the project thus affecting the accounting and bookkeeping function of a business. Consultation strategy is very crucial to implement the strategy across business functions. Involving all the stakeholders in every stage of implementation will also ensure that the action plan is fully implemented and every stakeholder will feel being part of the plan (Sheikh et al., 2011).

Project Implementation Timeline

Item Deliverable Description Responsibility or acceptance criteria Suggested timeframe Estimated delivery date Status
1 Contact made to the cite of implementation Notification that there is a project that is commencing at the specified cite manager
2 Documentation of agreements between stakeholders A formal is made through consultation between the stakeholders Project sponsor 7-14 days
3 Nomination of implementation team There is nomination for core stakeholder’s group Formal invitations to the identified potential team. 7-14 days
4 Confirmation of the implementation team Invitees accept invitation Implementation team is confirmed 14-28 days
5 Project team starts working on the project Each member of the project team is given roles to play Project manager One year
6 Evaluation of the project by the stakeholders The status of the project is reviewed, any hitches are addressed by the stakeholders Project manager and stake holders 6 months
7 Official handover of project to the hospital management A complete project is handed over to the management of the hospital Project manager, stakeholders and hospital management 2 moths

Communication plan

The method that will be used in the communication plan are presentations, official documentation, and email. This is because they can be used as a reference when needed and they make it possible for follow-up. The communication plan will help me fully implement the plan because stakeholders have fully agreed on it and my duty are to remind them.

References

Bakeev, K. A. (Ed.). (2010). Process analytical technology: spectroscopic tools and implementation strategies for the chemical and pharmaceutical industries. John Wiley & Sons.

Chapman, R. J. (2011). Simple tools and techniques for enterprise risk management (Vol. 553). John Wiley & Sons.

Sheikh, A., Cornford, T., Barber, N., Avery, A., Takian, A., Lichtner, V., … & Morrison, Z. (2011). Implementation and adoption of nationwide electronic health records in secondary care in England: final qualitative results from prospective national evaluation in “early adopter” hospitals. Bmj, 343, d6054.

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