How to Write a Recommendation Report

How to Write a Recommendation Report

Have you been presented with an assignment on writing a recommendation report and have no clue how to go about it? If so, it is important to first understand what is a recommendation report and its purpose. You can then learn the different parts of a recommendation report and what each part entails. That way, you can be sure that you will present what is required of you and thus ace the assignment. The article below seeks to explain what is a recommendation report and how to write a recommendation report.

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Why Write a Recommendation Report?

Recommendation reports are applicable in different fields. However, they are written for the same reason. More often than not, some decisions require evaluation of different options. A recommendation report presents different solutions to a particular problem and recommends the best solution. A recommendation report should be persuasive since the recommendation is informed by evidence and research.

The purpose of a recommendation report is to offer a solution to a particular problem. The report will evaluate different solutions and recommend the most effective solution. Before you can suggest a solution, you need to understand the problem. Problem analysis will include surveys, observations, document analysis, client reviews, and other means of collecting raw data.

Important Considerations before Writing a Recommendation Report

Before you begin writing your recommendation report, here are a few important things to consider in your report and recommendation:

Headings and Subheadings

The heading and subsequent subheadings in your recommendation report should be strong. Also, they should have a certain structure that will help the audience understand the details in your report. The way you arrange the heading and subheadings will show the discussion of every fact.

Great Content

The information you include in the recommendation report should be strong to support your point. Strong content makes a recommendation report convincing to the audience.

Logic Flow

Most writing tasks will require the writer to maintain a logical progression of information throughout the written piece. Recommendation reports are no different. You should list your ideas first and arrange them in a manner that will bring sense to the audience. Throwing your points without a logical flow might cause a reader to lose interest when reading your recommendation report.

Your Target Audience

The person or people you will be addressing in the recommendation report will influence the style you use in your report and the contents of the report. Prior understanding of the audience will guide you into the facts and knowledge that should appear in your report.

Language Simplicity

You should use a language that is familiar to your audience when writing your recommendation report. Using complex terms and hard-to-understand language will make it hard for your audience to read and understand.

Use Supporting Details to Put Across Your Point

When providing supporting information in your report, you are allowed to use charts, graphs, figures, and tables. Such details help the audience understand the point you are putting across. Remember to label the tables, graphs, and figures such that a reader can understand them without having to read the content.

How to Write a Recommendation Report

Recommendation reports have different sections that follow a particular structure. The different parts of the recommendation report however, vary depending on the requirements of your project. Similarly, the order in which the different sections appear in your recommendation report will also vary. It is important that you consult with your instructor the correct order when you need to present a recommendation report as an assignment. Regardless of the order of the different sections of a recommendation report, the purpose is to provide recommendations. The report should also highlight the conclusions that led to the recommendation. The reader should check the logic of the findings and the conclusion before they can make an informed decision. The research and documentation you provide sway your reader.

Breakdown of the Recommendation Report Format

A recommendation report contains different sections that serve different purposes. Below is a breakdown of the sections of a recommendation report and their roles. The sections should follow in the sequential order:


The first section of your recommendation report should introduce its purpose. This section notifies the readers of the expectations in the recommendation report.

Problem Statement

The purpose of a recommendation report is to address a real problem. This section should articulate the problem that needs a solution. The statement of the problem will serve as solid ground for the options that you will explore later in the report. This is the section where you should justify the purpose of your recommendation report. The problem statement will be the introduction of the options that will be the basis of your report discussion.


This is the section that holds the recommendation report in place. You should describe different ideas that serve as a solution for the problems highlighted at the beginning of the report. The ideas should be well-planned and creative. It is advisable that you have at least 3 options. You should describe each option in a unique paragraph. Every paragraph should follow the same flow and contain the same details. These details include:

  • An overview of the option
  • More information on how the option meets the need in the report
  • Implementation of the idea
  • Justification on why the idea will work for the problem at hand

Evaluation of the Options

You need to come up with evaluation criteria for evaluating the three options. The evaluation criteria should be on the basis of the information you put in the statement of need section. Once you justify your evaluation criteria, evaluate each option depending on its ability to meet your criteria.


Having described and evaluated the different options, you should pick one final recommendation —the one that seems best to you. You should go ahead and give reasons for selecting your option. You should defend your choice to make your option clear to your audience. Include the information that was useful in making a recommendation.


This section is a summary of the recommendation report. The purpose of the conclusion is to emphasize the recommendation in the report. It should give the audience ideas on how to further implement the recommendation.

Works Citation

Writing a recommendation report will require you to conduct some in-depth research. The research ranges from reading journal articles, conducting surveys, interviews, and reviewing other documents. In the ‘works citation’ section, you should include all the material that you used in your research. Citing these sources makes it easy for readers to go through the material to confirm your findings.

They may also refer to the works cited in case they need more information on certain issues highlighted in your recommendation report. The citation style you use will depend on the industry you are in or the assignment requirements. If you are in social sciences, you should use the APA citation, medical sciences use the AMA citation, and humanities use the MLA citation. You should always confirm the citation style that you should use.

In summary, now that you have the answer to the question what is a recommendation report, what to include in the report, and how to write a recommendation report, you can get started in writing one on a particular subject of interest. You can also get a recommendation report template that contains expert writing advice to guide you in your writing. The template will help you understand how to make a recommendation.

How to Write a Recommendation Report

Lastly, you can obtain recommendation report writing services, recommendation report ideas, and report writing template from expert writers at The writers have vast knowledge about recommendation reports and will deliver quality work within the shortest time possible. You can also check out sample recommendation reports in technical writing on

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